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How Do you Track Payments for events and trips?
What program or accounting system do ya'll use to keep track of payment made for trips and events?
For instance with a missions trip that has 3 fundraisers plus support letters and payments, what do you use? Do you Excel Sheet it all or do you use the church's database or what say you?
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- rooster
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- 3 years ago
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I use Numbers on Mac and just make personal accounts for students. I am pretty simple...and cheap... |
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Our church uses Servant Keeper that has each person on it. I add their payment to their account. |
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we print up copies and make envelopes to collect the money. the envelops have a bunch of info on them that correspond with an excell sheet we set up. We make a file for each student including pics. We then staple that envelope to the file and continue to track each payment and what is owed! |
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I used Excel, but now that I am a Director of Sales and have been introduced to so many different levels of databases I would probably go a little over kill for a youth ministry by using a professional CRM (Customer Relations Management) database. |
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I'm another YouthTracker guy. It makes it easy to keep track of payments for many events at one time. |
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we use excel and we photocopy all the checks (make sure to shred after the accounting is done) or receipts for cash payments. that we know who paid what and when and we don't have to bother the accountant. |
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We use a program at www.youthtracker.net that allows us to collect payments online and keeps track of payments, forms, etc. Well worth the price to me. |
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I simply use excell, it isn't that hard to set up and takes very little time. |
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I fortunately hand all that kinda stuff over to the youth administrative assistant here at church, but if I was in charge of it, I'd probably use Excel (or, more accurately, Google Spreadsheets). Link Details: 3 years ago
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